Conditions of hire

In these conditions

  1. Bookings must be paid for in advance of the hire period. Regular Hirers are to pay monthly by bank transfer on receipt of invoice.
  2. The Hirer will, during the hire period, be responsible for the following: supervision of the Premises, the fabric, the contents, their care, safety from damage, however slight, or change of any sort. The Hirer is also responsible for the behaviour of all persons using the Premises, whatever their capacity. This includes the proper supervision of car parking arrangements so as to avoid obstruction of the main road i.e., Deansway. No off-street parking is available at the Premises.
  3. The Hirer shall reimburse the Committee for the cost of repair of any damage done to any part of the Premises.
  4. The Hirer shall not sub-let or use the Premises for any unlawful purpose, or in any unlawful way, nor do anything or bring onto the Premises anything which may endanger the Premises or that may invalidate any of its insurance policies.
  5. If the Hirer wishes to cancel the booking before the date of the hire and if the Committee is unable to conclude a replacement booking, the question of payment or the repayment of the fee shall be at the discretion of the Committee.
  6. At the end of the hiring, the Hirer shall be responsible for leaving the Premises in a clean and tidy condition. Any contents temporarily removed from their usual positions are to be re-positioned correctly. If not, the Committee is at liberty to make an additional charge.
  7. All rubbish is to be removed from the Premises and taken home.
  8. The Committee cannot accept responsibility for any damage or loss of personal effects.
  9. In the event that any keys to the Premises entrusted to the Hirer are lost, the Hirer shall immediately report such loss to the Committee. The cost of
    replacement keys will be charged to the Hirer.
  10. The Committee reserves the right to charge a Hirer a deposit for the use of the Premises, according to the following criteria:

    Hirers using the Premises for public meetings or other functions where alcohol is to be consumed will be required to pay a deposit of £100. This amount may be varied at the discretion of the Committee.

    Hirers using the Premises for private parties or other small functions will be required to deposit £25.

    Should a deposit be required, a representative of the Committee will inspect the Premises immediately before and after the hire period in order to ascertain whether the premises have been left in the condition they were in before the hire began. The deposit is returnable in full if the Committee’s representative is satisfied that this is the case. If not, then the Committee’s representative may decide to retain the whole or part of the deposit.

These conditions are valid from September 2026